Over the past few weeks, I have heard mutiple small business owners ask about Press Releases; How do they work, who do you send them to, how can a small business get recognized, etc. I’m sure this has crossed your mind at some point as well. I’m going to tell you right now, it’s not easy, but it can be done. I have identified the 6 steps to submit a press release.
1. Know your Target and the Media they Utilize - If you have read many of my posts, you know how important it is to know your target. Buy now you have to understand what media they utilized to know where to submit your press releases (both online and offline). Let’s say you want to attract business owners in San Diego County, you would definitely want to send a Press Release to the San Diego Business Journal. Identify your target and then create a PR plan outlining key media outlets you are going to send your Press Release to. Read the stories in your key media outlets to begin to learn their writing style and what type of stories are in posted on a day to day basis.
2. Meet and Greet the Press - The old business adage that… "people do business with people they know and trust" works in PR as well. Call up or stop in to introduce yourself to the editor or decision maker at each or y our key media outlets. Build rapport by introducing your business and offer to submit articles or article ideas about your product or service. Also, ask what type of stories they like to see, how they make their decisions about which PR pieces to use, what their printing and special issues schedule is, etc.
3. Identify a Story in Your Company - We all think our businesses are great and that everyone would want to read about our company. The truth is, they don’t. They want to be entertained, inspired, or educated. Find that "differentiating" factor that does this. For example, if you have developed a cure to save a certain species of penguins in some frozen tundra far away, you should probably write a press release about it. That’s real news.
4. Write an Article (Press Release) from the Reporter’s Point of View - With your understanding of what type of articles your Key Media Outlets publish, your rapport you have built in these media outlets, and your Story Identified, you can now write the press release. When doing this keep in mind the following:
- Name the Press Release with a Catchy Title That Outlines the Core Message (Story).
- Keep it to one page - You don’t necessarily have to write the entire article. Rarely do Editors publish a press release that has been sent to them word for word.
- Write the Press Release like an article you see in their publication. Add some Quotes from you to give you more credibility.
- Get their Mouth Watering - Write a very descriptive summary of "This Late Breaking News Story That Just May Change the World" and you will get their attention.
- Be sure to Put in all your contact information (phone, email, address, etc.) so they can follow up and interview you about the story.
5. Submit the Article (Press Release) - In today’s day in age there are many ways to submit press releases. There are a multitude of online submission sites, but for the small business, we need to narrow our focus to a few media outlets so we can get the best results. I have found that the best way to submit a press release is to email it to the editor or decision maker for the publication or section of publication.
6. Follow Up - This is the key to success. The Day after you email the press release, get the decision maker on the phone and ask if they have a few minutes to go over the press release you submitted. Don’t ask if they received your email or if they have any questions, make them talk with you. More than likely your enthusiasm won’t come through in the written article, but going over the story with the decision maker on the phone will allow you to convey this enthusiasm through your voice and catch their attention a little better.
Following these 6 steps will give you more chances to get your article and information printed and in front of your Target Market for free. PR is a great way to build credibility and exposure. Doing it correctly is the key to success.
Paul Miser is the President of Miser Advertising and Marketing
, a small business marketing company in Carlsbad, CA. He can be contacted by emailing pmiser@miserad.com.